Online Submissions

Already have a Username/Password for Asia-Pacific Journal of Information Technology and Multimedia?
Go to Login

Need a Username/Password?
Go to Registration

Registration and login are required to submit items online and to check the status of current submissions.


Author Guidelines

Guidelines for contributors


All submissions to APJITM are handled electronically. Manuscripts must be submitted online via Open Journal System (OJS), a fully web-based submission, peer review, and tracking systems ( Upon submission author’s should specify to which section the paper belongs.

New Authors: If you are submitting via this new system for the first time, you will first be required to register. From the account you create, you will be able to monitor your submission and make subsequent submissions.


The APJITM publishes refereed original papers or short articles along the following categories in order to cater to the diverse needs of its readership.


  1. Research-oriented papers may describe completed research efforts with results, analyses and implications to practitioners, and should not exceed 30 pages in length (research papers).
  2. Practice-oriented papers may describe new industry practices, tools and methodologies, with emphases on practical issues, problems and solutions, and should not exceed 25 pages in length. Papers may also discuss the relevance of theory to practice and applications (practical applications, working papers, and  case studies)

All submissions should emphasize their relevance and implications to knowledge-based activities and knowledge work. Submissions, which address relevant issues, in the context of knowledge-intensive work, from multidisciplinary and cross-functional perspectives, are particularly welcomed.



Text should be double-spaced throughout, single column and with a minimum of 3cm for left and right margin and 5cm at the head and foot on A4 sized paper, and adhered to the lengths specified above (including all headings, abstract, main body, tables, figures, diagrams and references). Text should be submitted in Microsoft Word format with basic Times New Roman 12 points. Manuscript should be submitted online. Hard copy submission is not required.

Paper should be arranged in sections as follows: Title, Abstract, Key-words, Author’s affiliation, Introduction, Methods, Results, Discussions, Acknowledgement (if any) and References. Abbreviations should be spelt out when first used in the text.

Include with the manuscript a short, professional biography of each author.

APJITM accepts manuscript written in English and Malay language. Manuscript written in Malay language should have English abstract.

Each page should be numbered. The first page of manuscripts should contain (i) the title (Should be in capital letters); (ii) the author’s name(s), academic and/or other professional affiliations and complete mailing address with e-mail and phone. Please indicate the corresponding author on the title page; (iii) An abstract of not exceeding 300 words. The abstract should state briefly the problem of the research, purpose, method, the principal results and major conclusions.  

To enable a double blind refereeing process, the main author is required to supply a cover page that includes the title of the paper, the names and affiliations of all authors, and up to 6 keywords.



Manuscripts should be presented in the following order:

Title: All Titles should be as brief as possible, 6-12 words and informative. Titles will be used for information-retrieval systems. Avoid abbreviations and formulae where possible. Authors should supply a shortened version of the title suitable for the running head, not exceeding 50 character spaces.

Headings: Headings should be in upper case and in bold type. Sub-headings should be in the lower case and Sub-Subheadings should be in lower case and in italics.

Tables and Figures: should be given number and title which should be on the top of the table and for the figures number and title, should be at the bottom of the figure. Use lower case letters when naming tables and figures.  Figures should contain only the image and not the caption. If your figure has multiple parts, please embed callouts too identify parts of the figures, i.e. (a), (b), (c) within the figure. Callouts should be in a Times Roman font with a consistent 8-point size. Figures should be embedded in the text with a good resolution and sharpness. Formulae should be numbered and use Equation Editor.


Reference style:

Citation in text

Please ensure that every reference cited in the text is also present in the reference list. Unpublished results and personal communications are not recommended in the reference list, but may be mentioned in the text. If these references are included in the reference list they should follow the standard reference style of the journal and should include a substitution of the publication date with either ‘Unpublished results’ or ‘Personal communication’. Citation of a reference as ‘in press’ implies that the item has been accepted for publication.

All references should be in roman, listed alphabetically and then further sorted chronologically if necessary, at the end of manuscripts. In the text, references should be cited by author’s last name, and year of publication, in parentheses.




Kemoni, H.N. 2009. Management of electronic records:  review of empirical studies from the Eastern, Southern Africa Regional Branch of the International Council on Archives (ESARBICA) region. Records Management Journal, 19(3): 175-201.



Lawson, J., Kroll, J., and Kowatch, K. 2010. The new information professional: your guide to careers in the digital age. New York: Neal-Schuman Publishers.


Zawiyah, M.Yusof and Robert, W. C. 2005. Issues in records management. Bangi: Penerbit Universiti Kebangsaan Malaysia.


Chapter in book:

Zawiyah, M. Yusof and Mohd. B. Ismail. 2011. Factors affecting knowledge sharing practice in Malaysia: a preliminary overview. In Al-Shammari, M. (ed.) Knowledge management in emerging economies: Social, organizational and cultural implementation, 157-170. Hershey, PA: Information Science Reference.



Arnold, A.M. 2007. A situational analysis of national information policy, with special reference to South Africa.  PhD  thesis, University of South Africa.



Xingsen, L.,  Lingling, Z., Zhengxiang, Z.,and  Yong, S. 2009. Research Challenges and Solutions for the Knowledge Overload with Data Mining. Proceeding of the 21st International Joint Conference on Artificial Intelligence. California: IEEE Computer Society, 237-240.

Unpublished document:

Ramachandran, R. 2002. K-measures towards building a knowledge society and economy. Paper presented at The International Association for Official Statistics Conference on Official Statistics and the New, Office for National Statistics, 27-29 August, London.



As a minimum, the URL should be given and the date when the reference was last accessed. Any further information, if known (DOI, author names, dates, reference to a source publication, etc.), should also be given. Web references are to be can be included in the reference list.


Halim, S. 1999. Managing knowledge. [20 October 2006].


UNESCO. n.d. National information policy-differing approaches. UNESCO Regional Office for Communication & Information.  Bangkok: United Nations. Information%20Law%20$%20Policy%20-%20August%20%20%202005/Chapter%206%20Privacy$% 20Infosharing/CLIS_INFO_POLICY_class_1_REPORT_UN_national_information_policy_differing_ approaches.pdf [8December 2006].



Williams, Dave. 2005. Screw less clip mounted computer drive. U.S. Patent 6,885,550, filed August 24, 2000, and issued April 26, 2005.



Submitted papers are subject to the (double-blind) refereeing process. All papers are sent out anonymously to members of the Editorial Board and other reviewers who are familiar with the work as well. The reviewing process is important in ensuring good contributions and quality information. Authors will be notified of the referee’s decisions and may need to modify their paper according to the referee’s comments.

The criterion for acceptance is appropriateness to the field, taking into account the merit of content and presentation.

Papers will be published electronically shortly after acceptance, where rapid and wide-range visibility can be delivered to interested readers owing to the free open-access policy of APJITM.



Conflict of interest

All authors are requested to disclose any actual or potential conflict of interest including any financial, personal or other relationships with other people or organizations within three years of beginning the submitted work that could inappropriately influence, or be perceived to influence, their work.


Submission declaration and verification

Submission of article implies that the work described has not been published previously (Except in the form of an abstract or as part of a published lecture or academic thesis), that is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form. To verify originality, your article may be checked by the originality detection software.


Changes to authorship

This policy concerns the addition, deletion, or rearrangement of author names in the authorship of accepted manuscripts:

Before the accepted manuscript is published in an online issue: Requests to add or remove an author, or to rearrange the authors name, must be sent to the Journal Manager from the corresponding author of the accepted manuscript and must include: (a) the reason the name should be added or removed, or the author names rearranged and (b) written confirmation (e-mail, fax, letter) from all authors that they agree with the addition, removal or rearrangement. In the case of addition or removal of authors, this includes confirmation from the author being added or removed.  Requests that are not sent by the corresponding author will be forwarded by Journal Manager to the corresponding author, who must follow the procedure as described above. Note that: (1) Journal Manager will inform the Journal Editors of any such requests and (2) publication of the accepted manuscripts in an online issue is suspended until authorship has been agreed.

After the accepted manuscript is published in an online issue: Any request to add, delete, or rearranged author names in an article published in an online issue will follow the same policies as noted above and result in a corrigendum.


Role of funding source

You are requested to identify who provided financial support for the conduct of the research and/or preparation of the article and to briefly describe the role of the sponsor(s), if any, in study design; in the collection, analysis and interpretation of data; in the writing of the report; and in the decision to submit the article for publication. If the funding source(s) had no such involvement then this should be stated.


Open access

This journal will make your article freely available to all.


Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in Microsoft Word document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Copyright Notice

Research papers and articles submitted to APJITM should be original contributions and should not be under consideration for any publication at the same time. The contributors warrant that the work is not an infringement of any existing copyright and will indemnify the journal of any breach of such warranty. The work submitted by the contributor and published by the journal will become the legal copyright of the journal.


The editorial Board reserves the right to make changes whether stylistic and/or grammatical and delete and rewrite sentences of the paper as deemed necessary.


The content of a paper published in APJITM is the sole responsibility of the author(s), and its publication does not imply the concurrence of the Editors or the Publisher.


Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.